---
title: "Security"
type: architecture
sources:
  - areas/security/index.md (404 — compiled from cross-source knowledge)
  - areas/parameters.md
  - areas/inventory_management/stations/roles.md
  - modules cross-source knowledge
  - custom/analyse_fonctionnelle.md
related:
  - architecture/overview.md
  - architecture/application-dictionary.md
  - modules/billing-3pl.md
  - modules/3pl-portal.md
  - modules/owner-extensions.md
last_compiled: "2026-04-26"
---

# Security

## Overview

Easy WMS security is built around a role-based access control (RBAC) model layered over a multi-tenant site architecture. Each user belongs to one or more **roles** that grant access to specific UI areas, commands, and data scopes. Security operates at three levels: authentication (who you are), authorization (what you can do), and data isolation (what data you can see).

## User Roles

Easy WMS defines a role hierarchy with increasing privileges:

| Role | Scope | Capabilities |
|------|-------|-------------|
| **SuperAdmin** | Organization (all sites) | Full access including user management, system parameters, all modules |
| **Administrator** | Organization or per-site | Most functional areas; may be scoped to one warehouse |
| **Manager** | Per-site | Operational supervision; can release orders, manage counts, view reports |
| **Operator** | Per-site | Execute daily operations: picking, receiving, counting, shipping |
| **RF Operator** | RF terminal only | Subset of Operator; limited to terminal flows |
| **Viewer / Read-only** | Per-site | Read-only access to views and reports |
| **3PL Client** | Owner-scoped | Only sees data for their owner; requires 3PL Portal module |
| **SCEM Admin** | Cross-site | Manages Supply Chain Event subscriptions and notification routing |

Custom roles can be defined in the AD to grant fine-grained access to specific Commands, Views, and Dialogs.

## Authentication

### Standard login
- **Web (SmartUI)**: Username/password authentication; session managed via encrypted cookie
- **RF Terminals**: Username/password entered at terminal login screen; sessions can be configured to time out after inactivity
- **API (ERP Integration)**: API key or service account credentials; configured per integration endpoint

Password policies (minimum length, complexity, expiry) are configurable in system parameters.

### QR Code login (RF terminals)

Operators can log in to RF terminals by scanning a personal QR Code instead of typing their credentials:

- The QR Code contains **anonymized data** — a third party who finds a lost QR Code cannot derive the operator's username or password from it
- **Each reprint invalidates the previous QR Code** — there is no revocation mechanism other than reprinting
- QR Code login is **incompatible with SSO**: a user configured for SSO cannot use QR Code login

### SSO (Single Sign-On)

EasyWMS supports SSO using the **SAML V2.0 protocol**. No other SSO protocol is supported.

- SSO is available on both the **PC (SmartUI)** and **RF terminal** interfaces
- When SSO is enabled for a user account, EasyWMS will **not accept any other login method** for that user — standard username/password login is disabled
- **SSO and QR Code are mutually exclusive**: enabling SSO on a user account prevents them from using QR Code login
- Configuration requires setting up the SAML identity provider (IDP) in EasyWMS system parameters and mapping EasyWMS roles to IDP groups

## Authorization Model

Authorization is evaluated at two levels:

### Menu / UI Access
Each Role grants access to specific navigation areas. A user who cannot access a menu item cannot reach the underlying Commands or Views from the UI.

### Command-Level Access
Individual AD Commands can be restricted to specific roles. This is enforced server-side — even if a user constructs an API call directly, the command execution checks the caller's role.

### Data Scope (Owner Isolation)
When the **Owner Extensions** module is active, data is isolated by owner:
- Receipt orders, shipping orders, and master data (items, suppliers, accounts) carry an owner code
- Users assigned to a specific owner can only see and act on that owner's data
- 3PL Portal users have this isolation enforced automatically
- See [Owner Extensions](../modules/owner-extensions.md) for details

## Station Roles

Beyond system roles, operators are assigned to **station roles** that determine which warehouse stations they can work at. Station roles are configured per station type:
- An operator with "Receiving" role can work at Dock and PIE stations
- An operator with "Picking" role can work at PK/PS/ME stations
- An operator can hold multiple station roles simultaneously

Station role assignment is done in the Warehouse Designer or via the Stations administration view.

## Audit Trail

Every significant operation in Easy WMS generates a **Transaction** record:
- Who performed the operation (user)
- When (timestamp)
- What (transaction type code, e.g., STK.ADJ, CON.MOVE)
- On which objects (container, location, item, order)
- From which equipment (RFT, workstation IP)

Transactions are immutable and cannot be deleted. They form the complete audit trail for stock movements, adjustments, order processing, and user actions. See [Transactions](../concepts/transactions.md) for the full transaction type catalog.

## Quality Locks (Stock Security)

Quality Control uses a two-tier lock system to prevent unauthorized stock movements:
- **Receiving status**: Set automatically during reception; cleared when stock passes QC
- **User status**: Set manually or via ERP STR message; cleared manually or via time-based unlock

Stock with an active lock cannot be assigned to shipping orders or moved by standard tasks. This provides a safety mechanism to prevent inadvertent shipment of quarantined stock. See [Quality Control](../concepts/quality-control.md) for details.

## Container Locks

Containers can be locked with specific lock types that prevent certain operations:

| Lock Type | Blocked Operation |
|-----------|------------------|
| Inbound lock | Container cannot receive new stock |
| Outbound lock | Container cannot be picked or shipped |
| Movement lock | Container cannot be moved to another location |
| Blocking lock | All operations blocked |

Container lock events generate `LCK.CON.001` and `ULK.CON.001` transactions.

## Network and Infrastructure Security

- **IIS Application Pools**: Run under dedicated service accounts with minimal OS privileges
- **Database**: Separate credentials per application pool; principle of least privilege
- **API Keys**: ERP integration uses API keys per connection; keys are rotated per customer policy
- **HTTPS**: All SmartUI and API traffic encrypted via TLS; HTTP redirects to HTTPS enforced
- **RF WIFI**: RF terminals communicate over WPA2/WPA3 encrypted WIFI networks
- **AGV Communication**: AGV systems communicate over dedicated network segments (VLAN isolation recommended)
- **VPN**: SaaS deployments require VPN tunnels for on-premise ERP integration and printer connectivity

## Notification Security

The SCEM (Supply Chain Event Management) module allows subscribing to operational events. Subscriptions are scoped by role:
- **SuperAdmin/Administrators/Managers**: Can subscribe to any event type
- **3PL clients**: Can only subscribe to events related to their owner
- Notification channels (email, SMS, web) are configured per subscription

## Parameters Affecting Security

| Parameter | Effect |
|-----------|--------|
| `SESSION_TIMEOUT_MINUTES` | RF and web session inactivity timeout |
| `PASSWORD_MIN_LENGTH` | Minimum password length |
| `MAX_LOGIN_ATTEMPTS` | Account lockout threshold |
| `AUDIT_LOG_RETENTION_DAYS` | How long transaction logs are kept |

## Common Errors

| Symptom | Cause | Solution |
|---------|-------|---------|
| User cannot access a menu | Role missing required permission | Add the menu item to the user's role in AD configuration |
| RF terminal login rejected | User has no station role at that station type | Assign appropriate station role |
| ERP API calls return 401 | API key expired or invalid | Regenerate API key in integration configuration |
| Stock cannot be assigned (locked) | User or receiving status active | Check Quality Control view; unlock if appropriate |
| 3PL client sees other owners' data | Owner Extensions not configured | Enable Owner Extensions module and assign owner to user |

## Related

- [Overview](overview.md) — System architecture and deployment model
- [Application Dictionary](application-dictionary.md) — Role and permission configuration via AD
- [Transactions](../concepts/transactions.md) — Audit trail for all operations
- [Quality Control](../concepts/quality-control.md) — Stock lock system
- [Owner Extensions](../modules/owner-extensions.md) — Multi-owner data isolation
- [3PL Portal](../modules/3pl-portal.md) — External client access model
- [Supply Chain Event Management](../modules/supply-chain-event.md) — Notification subscriptions